Going Deep
Change can be a moving target. When observed solely from the surface, navigating the waves of organization transition can feel like an unpredictable thrashing of human emotion that disrupts smooth sailing toward our desired objective.
But that’s really just a problem with our perception. It represents our failure to understand the deeper, more nuanced needs that often go unexpressed until roused by the anxiety that accompanies a change to the status quo.
It’s our job as change leaders to go deeper. It’s our job to resist our own temptation to respond to every outward reaction. Instead, we must listen to understand the inner needs expressed by those reactions and use our understanding to provide a patient, steady ballast that helps others face the uncertainty.
Smart change requires the perspective acquired only by going deep.
The Social Impact of Innovation: An Interview with Charly Kleissner
Thank You, Steve Jobs!
Stop Hiding Behind Jargon
One of the surest signs that change leaders don’t know what they are doing is the excessive use of jargon. It’s easy to spot. Just listen for words like strategic, alignment, partnering, values, sustained, vision, execution, branding, methodology, governance, scalable, global, integrated, empowerment, enablement, or any other intelligent-sounding, yet empty clichés that assume speakers have the right answers and listeners should feel assured.
Jargon epitomizes the use of karaoke leadership1. Dreary leaders without a shred of inspiration can have the false security of instant, plug-and-play success. Here you go, pick up a microphone and read this script. It’s safe and well produced and gets heads nodding and crowds whooping with lighters in the air. You are a business genius. You are a rock star.
Business leaders are not the only ones who are susceptible to the empty-headedness of jargon. Listen to politicians talk about unemployment, for example. The policy discussion on both sides of the Atlantic is filled with the rhetorical jargon of the policy extremes. The conservatives talk of “fiscal responsibility,” “tax cuts,” and “deregulation.” They say that the long-term unemployed “don’t want to work” or they “lack the necessary skills.” The liberals, who have been noticeably silent of late, talk of “job creation,” “retraining,” and the need for “compassionate leadership.” Meanwhile, 14 million Americans are jobless, and millions more are staying afloat with part-time work that fails to use their skills. The situation is even worse in Europe where countries like Spain are experiencing 21% unemployment.2
The jargon on both ends of this debate gives the appearance of strong leaders taking proud, principled stands. But that’s the problem. They just keep standing. And standing. And there is never any action. There is never any real change.
Jargon is a tool of dominance. It creates distance. It marginalizes. It forms a barrier that blocks open communication. It limits innovation and thwarts authentic, grass roots problem solving.
Worst of all it fools change leaders into thinking they can hide their ignorance, their uncertainty and their fear. They can’t. Listeners are smarter than that. Whether employees, customers or citizens, they eventually see through the gibberish. They know that complex, large scale change is imperfect and messy, and that’s okay. That’s part of the deal.
Include others by speaking directly and in plain language. Truth helps people get beyond the guesswork and confusion and on with the business of managing reality.
- Karaoke leadership. I borrowed this concept from Malcolm McLaren’s presentation “His Life, Authenticity vs. Karaoke Culture.” McLaren was the designer, producer, and founder of the Sex Pistols who died in April 2010.
- From “Against Learned Helplessness,” by Paul Krugman, The New York Times, May 29, 2011.
Context is Everything
At 7:51 am on January 12, 2007, a man wearing a baseball cap, T-shirt and faded jeans entered L’Enfant Plaza in Washington D.C. amid the morning rush of commuters and quietly removed his violin from its case. The violin was the rare Gibson ex-Huberman handcrafted in 1713 by Antonio Stradivari during the Italian master’s “golden period,” when his technique had been refined to its highest levels. After tossing some seed money into the case to encourage those passing by, the man lifted the violin to his chin and began to play the beautiful “Chaconne” from Johann Sebastian Bach’s Partita Number 2 in D Minor, considered one of the most difficult pieces to master.
On this particular morning, however, the violinist was not your ordinary street musician. It was Joshua Bell, thought by many to be one of the finest violinists in the world.
Of the nearly 1100 commuters that passed Bell that morning only seven stopped to listen and only twenty-seven gave money. Just three days earlier, Bell had played to a sold-out crowd at Boston’s Symphony Hall where mediocre seats cost $100. Bell usually earns around $1000 per minute, but his earnings that morning amounted to a little over $32.
“It was a strange feeling,” Bell said, “that people were actually, ah . . . ignoring me.”
Context is everything.
Bell’s performance was arranged by The Washington Post as an experiment in context, perception and priorities as well as an assessment of public taste. They wanted to answer the question, “In a banal setting at an inconvenient time, would beauty transcend?”
This is the same question we face every time we implement change. And the answer is a resounding “No!” If change is not framed in the right context then the organization will never see the beauty of the solution.
Researchers Achilles Armenakis, Jeremy Bernerth, Jennifer Pitts and Jack Walker identified five important precursors that determine the degree to which change recipients accept the context required for successful organization change. Assessment of these factors can help to gauge the degree of buy-in and determine the specific gaps in contextual understanding that may impact the success of your initiatives. In addition, these factors can serve as basis for planning and executing actions to enhance the understanding of change recipients.
As you manage your change efforts ask whether your stakeholders believe the following factors to be true:
- Discrepancy. The belief that a change is needed. The belief there is a significant gap between the current state of the organization and what it should be.
- Appropriateness. The belief that a specific change designed to address a discrepancy is the correct one for the situation.
- Efficacy. The belief that the change recipient and the organization can successfully implement a change.
- Leader Support. The belief that the formal leaders (vertical change agents) and opinion leaders (horizontal change agents) in an organization are committed to the success of the change and that it will not be another passing fad.
- Valence. The belief that the change is beneficial to the change recipient.
The Leadership Power of Vulnerability
Earlier this week I was sitting in a town hall meeting held by the head of human resources for an organization going through a major overhaul of its HR function. The audience was a collection of HR professionals from throughout the world gathered in person and via the web to hear about state of affairs with the massive change that had begun a few months earlier.
The audience waited anxiously expecting an announcement of inevitable job loss, but also hoping their leader would share a vision of a modern, effective department whose contributions were prized by the organization.
Instead, the SVP droned for thirty unfulfilling minutes spouting meaningless clichés about tackling the “low hanging fruit” (eight times) on their way to having a “seat at the table” (five times) where they could be a “strategic partner with the business” (six times). He stumbled through his too-detailed slides in a lifeless monotone with a stiff back and an empty facial expression. Detached. Distant. Not revealing anything of substance.
The feedback from the audience after the meeting suggested he failed not only to provide any meaningful information, but more importantly to make the connection required to get anything more than dutiful compliance to the task ahead. The comments after the presentation ranged from the politically correct (“I think his plan is still developing”) to the skeptical (“I’m not sure he fully understands what’s required”) to the confused (“I’m not really sure what the heck he said”) to the hostile (“He doesn’t have a clue”).
He will need much more than that to get the focus, energy and commitment required to complete the effort.
Now, imagine the difference if he stood at the front of the room, took off his jacket, sat on the edge of a table and said:
“Our business has changed a great deal over the past decade, and it’s clear that the HR function that brought us to this point needs to change to support our company in the coming years. To help us identify the right steps to take, we hired some experienced advisors to share their insights and present us with recommendations. I would like to say that I understand all that we need to do, but I’m still learning about these new tools, processes and structural changes and what they will mean for us. What I do know is that with your help, we will be able to make the right decisions—even the tough decisions—that will take us in the best direction. Now, let me share with you some of what I understand and where I am still learning.”
Our instinct during times of uncertainty is to domesticate reality. We try to put life in a box where we can control it and we hide behind platitudes hoping that the appearance of certainty will bring comfort to those around us. The result? We appear inauthentic and we put distance between ourselves and those we are trying to lead.
Instead, we must learn to live with a robust and confident uncertainty. Only by allowing ourselves to be seen, showing our own vulnerability, will we draw others close enough to engage in the creative, collaborative process of facing the unknown.
Read the Instructions
“When all else fails, read the instructions.”
That simple, seven-word warning ought to appear on the instruction manual for everything that comes unassembled. It should appear in bold face, large font letters on every purchase from Ikea, every home theater system, every backyard play set, and every brightly-colored, multi-part plastic child’s toy packaged in an injection-molded, twist-tied, tape-enclosed box.
If you are like me, you may have looked at a seemingly harmless collection of parts and tossed aside the manual thinking you could put it together using common sense. “I’m intelligent and capable,” you thought. “Who really needs to bother with the time-consuming process of reading the instructions? How hard can it be?”
Right!
That’s when we find ourselves, hours later, furiously picking through the rubble to find the discarded instructions.
It is part of our proud, achieving nature to try to do everything our way, and only when the prospects of failure become overwhelming do we begin to think about asking for help. Even then, we do so not by recognizing our own shortcomings, but by asking for help with the failings of those who thwarted our success. The product was designed poorly, the instructions were unintelligible, or the bystanders were making too much noise for us to concentrate on this ridiculous mess.
There aren’t many areas this applies better than managing change. All too often I watch seasoned managers rush headlong into large change efforts with the idea that their own common sense will get them through. Even those who have led change before think that the only help they need is with the execution of deliverables—that’s project jargon that translates to producing PowerPoints, emails and pdf’s. Rarely do change execs look for help assessing the human risks or identifying actions for managing them. That would be like admitting they couldn’t lead or their managerial skills were ineffective.
“Our organization doesn’t have much patience for change assessment,” stated a senior executive for a financial services organization going through a post-TARP operational restructuring. “We’re a smart group focused on the business of implementation. People around here only need help making sure the work gets done.”
That sounds strong, business-like and efficient, except for the fact that two months into the three-year project, they were over budget, facing stiff internal resistance to the proposed solution and negotiating with project sponsors who were “losing confidence.” To make matters worse, the corporate communications group was so nervous about the change communications work product that they inserted themselves by requiring approvals before the change team could send any communication to the employee population.
Maybe the change leaders should have read the instructions.
Amazon.com lists over 13,000 books about managing change. I have only read a few dozen, but it’s enough to know the lessons learned are similar no matter the author and approach. Save time, hassle and the pain of undoing the mess caused by applying common sense. Instead, read the instructions.
The Assumption of Interdependence
My view of organization effectiveness starts with two important assumptions:
- We are interdependent, and as a result
- We need to collaborate.
Interdependence implies that people need to cooperate in order to accomplish what they want. In the workplace, managers need employees to accomplish results that lead to department or organization success. Likewise, employees need managers to help clarify goals and objectives, give feedback about performance, and provide fair compensation for the work performed. During change initiatives, technical resources, subject matter experts and stakeholders need each other to shape workable solutions. In families and personal relationships, people rely on each other to enhance emotional satisfaction through mutual acceptance, support, encouragement, or love.
One of the most troubling and frustrating aspects of human existence, however, is this notion of interdependence. We realize that our needs, wants, desires, goals and objectives involve the participation of others and getting their participation sometimes can be confounding. We feel dependent upon them to satisfy our need, resolve the difference, or provide needed support. On the other hand, we also feel the need to eliminate the obstacle—or the person—which stands in our way. We want to get the desired results independent of them. We wish we could get what we want through our own effort, or at least exist without this “problem” in our life.
So, we are faced with a dilemma. Our desired outcomes require a degree of dependence on them. It requires their contribution, their input, and their feedback. Our preferred way of obtaining the outcome requires independence of us. It requires that I do it, I take responsibility, I become self-reliant, and I achieve the result. We resent dependence because we are not in control and can be blocked from our goal or manipulated to a different outcome, yet we recognize that independence is unrealistic because others often have something we need.
The trouble with this binary thinking is that it leads to destructive conflict. When getting what we want becomes challenging it triggers our fight or flight instincts, and as a result, we are tempted to either to try to dominate and control or to run away. That’s why bosses become “bossy,” employees quit, business partners become litigious, and personal relationships crumble.
And that is our big clue: Conflict occurs only between interdependent parties. We would not be in conflict with someone unless we needed something from them. But interdependence does not mean we must lose ourselves in order to get what we want. Interdependence requires drawing out the value of we. If I am independent, I can achieve a great deal because I am self-reliant and capable. But when we work together, we can achieve much more than I could produce alone, especially if you have something that would enhance my success. Interdependence requires that we create a better outcome by exchanging or creating something of value to each of us.
The first step is realizing the fact that we are interdependent. That is Assumption #1. Then, it is about embracing Assumption #2 by recognizing that interdependence requires collaboration. And collaboration begins with understanding the needs, desires and goals of each party required to create mutually beneficial solutions.
The amazing result is that when we choose to work together to achieve our desired outcomes, we are more inclined to coordinate our efforts, attend to one another, and have increased levels of productivity. We also tend to like one another more and participate in more constructive communication and exchange.
So, the key to hacking the buggy code of intolerance, and minimizing the The Dangers of Corporate Fundamentalism, is to make the shortcomings of independence more painful than the patience and discipline required of collaboration. Only then will others come to the table ready to listen, learn and create.
The Dangers of Corporate Fundamentalism
For the last few months I set aside writing to do some listening, research and thinking. I wanted to better understand a trend that over the past few years, influenced in part by 9/11 and most recently by the pressures of a struggling economy, seemed to be reaching a crescendo that was overpowering more important refrains. It not only has become the tired song of US politics, it has infected corporate projects, and frankly, too many relationships at work, in our communities, in schools, and sadly, in our homes.
Intolerance.
The Oxford English Dictionary defines intolerance as the unwillingness to accept views, beliefs or behaviors that differ from one’s own.
In American politics, we have seen a level of bipartisanship that has Washington divided into Red and Blue extremes, and as Todd Purdum, National Editor of Vanity Fair, described in his September 2010 article, “Washington , We Have a Problem,” “the partisan calumny and contempt in Washington are today all-consuming.” Around the world, we are seeing intolerance take many forms from the rise of religious fundamentalism in both the Christian and Muslim worlds to “the blatant bigotry of many mainstream political leaders, journalists and other elites” in Europe (Washington Post).
In the workplace, intolerance reveals itself in a variety of ways. It may be as blatant as a racial slur or ridicule of sexual orientation. More often, it is as seemingly innocuous as a manager silencing a naysayer, discouraging the introduction of a new idea or calling a person “a negative thinker.” It might also be demonstrated in customer-vendor relationships when battle lines are drawn, demands are made and both sides compete to determine how many pounds of flesh can be extracted before an mutually unsatisfying agreement is reached.
As stated by a VP of client management for a well-known enterprise technology vendor, “I went into the meeting thinking this client was one of our best relationships. They rated our work highly, appeared arm-in-arm with us at conferences, and were one of our frequent testimonials. I knew we were in trouble, though, when I walked into the conference room and saw their purchasing director and two attorneys. It was as if today was the day they decided to beat the crap out of someone and it was our turn. There was no give and take discussion. It was all about how they were right and we were wrong.”
Intolerance of any kind in organizations is a form of workplace violence. Plain and simple. It may not lead to physical violence per se, but it is not about connecting, partnering or collaborating. It is about dominating and eliminating that which is different.
Intolerance is an ideological fundamentalism that insists there is only one right way and that all other ways are wrong. A fundamentalist is one who says, “If you don’t think the way I think, then you are unworthy. And if you say that my way is the wrong way, then you are against me.”
This is a form of violence because ideological fundamentalism is closely followed by rhetorical fundamentalism which becomes a gateway to physical fundamentalism. The initial thought of “you don’t think like me” often is carried further in the minds of intolerants when they say, “People who don’t think like me (or us) should get in line or leave. My, gosh, they are anti-company. They don’t buy into our values or our culture.”
Then rhetorically the intolerant might start asking questions such as “What should we do with people that are anti-company?” Pretty soon we are ready for the final stage that says, “Anyone who is against the company should be fired” or “any vendor who is unwilling to see things our way should be sued.”
There is a temptation within intolerant thinking to escalate any variation from a “difference” to a “danger.” And by talking about anyone who thinks differently as wrong, inappropriate, unsuitable or anti-company, you are laying the foundation for somebody in power to do something about it.
Listen, I’ve been around technology for most of my career, so I understand the idea of binary constructs. One/Zero. Right/wrong. Black/white. Us/Them. In/Out. Red/Blue. Conservative/Liberal. Capitalist/Socialist. Yin/Yang.
It is human nature to try to make sense of an uncertain world with the certainty of binary thinking. We seek to find an answer, the one answer, to every question. And if we don’t know it, we search the web or hire a consultant and expect a presentation of THE answer. We want to skip the organization assessment, skip the contextual analysis, skip the frameworks and methodologies and go right to the answer. And we want the answer to be clear, concise and presented quickly.
Leaders often make the mistake of thinking they must be prepared to give one answer, the only answer, to every challenge that comes their way. This faulty thinking creates a problem. It makes leaders think that their answer must not only be right, it must be followed or else it is a challenge to their authority. It presents another problem because when a leader finds the “right way” it means all dissention must be shut out. Now, they might manage to have genuine sympathy for others in their wrongness, but make no mistake about it, they are wrong.
Leadership based upon this thinking means the right way is about my thinking, my approach, my team, my function, my division, my region, my company, my culture, my tribe, my dogma. Any deviation from that is substandard.
But here’s the rub. Organization effectiveness and intolerance cannot coexist.
We live in a business world that is increasingly partnered, contracted, outsourced, off-shored, virtual, international and matrixed. Our organizations and project teams are flat, without any real hierarchy and without direct reporting lines. There are multiple business models that work in a variety of contexts.
Dare I say it? There is no One Right Way. In fact, teaming, collaboration, invention, innovation and creativity require the expansiveness of multiple right ways. They also demand a new way of thinking and a new way of approaching our interactions with the differences we encounter along the way.
Over the next few posts, I will begin to share (in fewer words) what I have learned about how we hack the code of collaboration in these evolving organization forms.
Gaining Support for Change
I’m sentimental
So I walk in the rain
I’ve got some habits
Even I can’t explain
I go to the corner
I end up in Spain
Why try to change me now
Whether voiced with the fragile anguish of Fiona Apple or the charming cockiness of Frank Sinatra, these Cy Coleman lyrics express the unapologetic resistance we often face when managing change. Overcoming resistance is an essential capability required of change leaders. Here are a few techniques for gaining support as well as the pros and cons of using them. An adaptive change leader may deploy multiple strategies throughout a project:
- Education and communication are used when there is a lack of information or inaccurate information and analysis. Advantage: Once persuaded, people will help with the implementation of the change. Disadvantage: Education and communication can be very time-consuming if lots of people are involved.
- Participation and involvement are used when the change leaders do not have all the information they need to design the change and when others have considerable power to resist. Advantage: People who participate will be committed to implementing change, and any relevant information they have will be integrated into the plan. Disadvantage: Involving others in the change process can be very time-consuming, especially if participants design an inappropriate approach to change.
- Facilitation and support are best when people are resisting because of adjustment problems. Advantage: No other approach works as well with adjustment problems. Disadvantage: Facilitation and support can be time-consuming, expensive and still fail.
- Negotiation and agreement are used when someone or some group will clearly lose out in a change, and when that group has considerable power to resist. Advantage: Negotiation has proven to be a relatively easy way to avoid major resistance. Disadvantage: It can be too expensive in many cases if it alerts others to negotiate.
- Manipulation and co-optation are used when other tactics will not work or are too expensive. Advantage: It can be a quick and inexpensive solution to resistance problems. Disadvantage: It can lead to future problems if people feel manipulated.
- Explicit and implicit coercion are best when speed is essential, and the change initiators possess considerable power. Advantage: Coercion is speedy and can overcome any kind of resistance. Disadvantage: It can be risky if it leaves people angry with those who initiate the change.
